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CRS Monthly Board Minutes

Calumet Region Striders
Board of Directors Meeting
March 13, 2008

Location: Omni Health Club - Schererville, IN

Michele HalePresident
Robin Benson-HarveyVice President
Nicolette HuberSecretary
Cecilia BernalTreasurer
Joanne KaglerNominations, Bylaws & Disabled Runner Fund
Ruth BonacciMembership & Volunteers
Mary ZemanskyGold Cup & Sponsored Race Series
Linda KovacsSocial & Sponsorship
Sue Brown-NickersonRunner Programs & Scholarships
Mike WilsonWebmaster & Statistician
Cassandra LangleyINSTEP Editor
Polly TheisingStrider Wear Coordinator

Guests: None

Absent: Michele Hale and Mike Wilson

Meeting called to order at 6:40pm by Robin Benson-Harvey.

Motion to approve January minutes: Tabled for correction: Mary Zemansky's information being excluded in minutes.

Motion to approve February minutes: 1st by Joanne Kagler, 2nd by Sue Brown-Nickerson.

President's Report (Michele Hale):

  • New Business
    • All Strider Bucks/Thank-you letters from AAU meet were sent out except one
    • Sponsored races: all need to be approved through Mary Zemansky
    • Race evaluations/sign-in's: if Mary Zemansky or Mike Wilson absent, make sure they get a copy
    • Race Raters (discussed under Gold Cup Series)
    • Purdue fitness fair (discussed under Gold Cup Series)
    • Does everyone have a committee formed?
      • Joanne Kagler and Linda Kovacs need to put together their respective committees
      • Ruth Bonacci needs help in establishing direction on membership
      • If committee would like to meet a half hour before board meeting let president know
    • Reminder - tax forms are due May 15
    • Determine who will present Scholarship if any are awarded (discussed under Runner Programs & Scholarships)
    • AAU call out Volunteers (discussed under Runner Programs & Scholarships)
  • Old Business
    • Collect scrap books from Misty and take to storage: Sue Brown will contact.Completed
    • Michele and Robin will have sample ideas and prices for Gold Cup premium at next meeting
    • Will provide an RRCA agenda and budget for approval at next meeting along with inventory sheets from items at auction
    • April INSTEP Dates:
      • submissions due March 20
      • Go to print March 25
      • Pick up March 27 or 28
      • Mail on March 31

Vice President's Report (Robin Benson-Harvey):

  • No shows billed (4) and one RD do we bill the RD?
    • RD will be billed
    • Clarification will be done on next year's invitation
  • 9 Banquet trophies left and one plaque
  • "I wore my StriderWear" totals
    • Going well

Treasurer's Report (Cecilia Bernal):

  • Complete accounts
    Total Members:357
    Total Households:291
    Total Gold Cup:238
    Funds
    General:Information
    available
    by
    request.
    Jim Cox:
    Stevens-Hamilton:
  • Contact accountant about what can be used as possible tax deductions when filing personal taxes
  • CD and accrued interest automatically rolls over
    • In September 2008, will re-look at CD interest bracket to see if reinvesting is better option
  • Jim Cox participants: give coupon toward membership when giving medal

Secretary's Report (Nicolette Huber):

  • Redesigning minutes to keep information flow fall under appropriate individuals

Gold Cup & Sponsored Race Series (Mary Zemansky):

  • Need for Purdue Health fair volunteers
    • Cassandra Langley volunteered to assist on Thursday April 4, 2008 10:30-2:30pm
    • Who will volunteer for Wednesday April 3, 2008?
  • Need ratings from Midwinter Cruise (1) and Valentine (2). Sue Brown Nickerson and Robin Benson-Harvey completing them.
  • Assign raters for April races
    • Ringing in Spring: Robin Benson-Harvey and Cecilia Bernal
    • Taltree Ten: JoAnne Kagler and Mary Zemansky
    • Valpo Mini: Jim Nickerson and Andrean Harvey
    • Spring Fling: Sue Brown-Nickerson and Nicolette Huber
  • Review draft items for Sponsored Series Race applications
    • On race applications, with their liability waiver should CRS be included on it?
    • Should RRCA have list of races that Striders' sponsor? Tabled for review

Social & Sponsorship (Linda Kovacs):

  • Rail Cats Game
    • June 7th at 6pm Blanket $9.00 ticket
    • July 12th at 6pm Beach Towel Picnic and Game $23.00 ticket
  • Strider Picnic following Hometown Run 8-16-08
  • Theatre at the Centers-Performing Arts 1040 Ridge Road Munster
    • October 18th The Producers 8pm show $26.00 ticket
    • November 15th Wonderful Life 8pm show $26.00 ticket
    • $100.00 deposit, need 20 people to go for group rate
  • Motion to set Holiday Dinner on 12-12-08 at the Patrician Hall. Forward deposit (minimum required) needed for reservation of hall rental to Linda Kovacs. 1st Sue Brown-Nickerson 2nd JoAnne Kagler
  • Motion to set Gold Cup Banquet on 1-31-09 at the Patrician Hall. Forward deposit (minimum required) needed for reservation of hall rental to Linda Kovacs. 1st Sue Brown-Nickerson 2nd Cecilia Bernal.

Runner Programs & Scholarships (Sue Brown-Nickerson):

  • Jim Cox Scholarship applications, if any by April 1st, scan by email or mail to Sue Brown instead of waiting until April Board Meeting.
  • New Business: Pat Rhodes Volunteer of the Year Award
    • Ruth Bonacci will be on committee to establish criteria
  • $65 tent cover needs to be replaced
    • Cecilia Bernal has receipt to be able to take it back to Costco for free replacement
  • Motion to switch Banquet Quilt funds from Jim Cox Memorial Fund to Scholarship program. 1st JoAnne Kagler 2nd Mary Zemansky
  • New Business: What will it take to offer renewal by credit card - tabled for next month
  • New Business: Constant Contact - broadcast email - 60 day trial period - tabled for next month

Membership & Volunteers (Ruth Bonacci):

  • Look into participating in local parades

INSTEP Editor's Report (Cassandra Langley):

StriderWear Coordinator's Report (Polly Theising):

  • New Apparel
    • Motion to accept Polly Theising's recommendation in ordering new singlet and shorts in royal blue. 1st by Sue Brown-Nickerson 2nd by Mary Zemansky.
    • Minimum of 2 dozen need to be purchased to get suggested price. 6 of each available size will be preordered and then orders will be taken thereafter.

Webmaster & Statistician's Report (Mike Wilson):

  • New Business: Discuss issue of having the ability to sell items (memberships, clothes, banquet fees, etc.) from our web site. Appears that this capability can now be bundled with other services we are interested in such as mass emailing (for marketing, surveys, newsletters, etc.) I would expect the cost of these new features to increase the cost of our web site by $1000-$2000 per year. This may be opportune time to form a committee to create a new design for the web site. - tabled for next month

Next meeting: Thursday April 10, 2008 6:30pm at Real Life Community Church, Portage Indiana

Meeting adjourned at 8:30pm by Robin Benson-Harvey

Minutes submitted by: Nicolette Huber

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