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CRS Monthly Board Minutes

Calumet Region Striders
Board of Directors Meeting
November 8, 2007

Location: Real Life Community Church, Portage, IN

Michele HalePresident
Robin Benson-HarveyVice President
Misty ChandosSecretary
Cecilia BernalTreasurer
Frank JohnsonNominationing, Bylaws & Disabled Runner; INSTEP Editor
Ruth BonacciMembership & Volunteers
Mary ZemanskyGold Cup & Sponsored Race Series
Linda KovacsSocial & Sponsorship
Sue BrownRunner Programs & Scholarships
Mike WilsonWebmaster & Statistician

Guests: Donna Summerville-Smith

Absent: Michele Hale, Linda Kovacs, Misty Chandos

Meeting called to order at 6:45 PM by VP Robin Benson-Harvey.

September minutes approved 1st by Cecilia Bernal , 2nd by Frank Johnson with correction of date Should be 9/13/07 (currently reads 8/13/07).

President's Report:

  • New Business
    • Update on Nominations: Frank will handle, see Nominating Chairman report
    • Deadlines : Newsletter 11/19/07
    • Jody Ritchie stuffing December Newsletters
    • Matching donation : Discussion was agreed not make or match any donation so that we do not open ourselves to other groups
    • Jim Cox awards are in (Robin has will bring to Fall frolic)
    • $50.00 for Board Meeting/Holiday dinner on 12/13/07 motioned by Sue Brown and 2nd by Frank Johnson
  • Old Business
    • Scrapbooks are at Misty's. (need to get to Sue or Mike-they need to go to storage)
    • Clock

Vice President's Report:

  • Banquet Invitations are received and will now start stuffing.
  • trophy shopping is in progress.
  • Robin has Jim Cox awards and Cox Plaque to present to Cox Family at the Fall Frolic.
  • Gave the old Striderwear from Wanda Melion to Polly Thiesing who will organize and price items for the Fall Frolic.

Treasurer's Report:

  • Complete accounts
    Total Members:580
    Total Households:464
    Jim Cox:

Secretary's Report:

  • No report given, not present

INSTEP Editor's Report:

  • Submissions due on Saturday the 17th
  • Go to print on the 19th
  • Pick up on the 21st

Webmaster & Statistician's Report:

  • Will add nominations info to web site

Gold Cup & Sponsored Race Series:

  • Mary presented the 2008 Gold Cup Schedule which will have 30 races for the 30th running of the GC series
  • 2008 GC Race schedule was approved as is motioned by Mary Zemansky and 2nd by Ruth Bonacci
  • Mary and Mike will update GC Series Rules that will go on the back of the 2008 schedules for distribution
  • Clydesdale/Athena weigh-in must take place during June and July races. Motioned by Robin Benson-Harvey and 2nd by Frank Johnson
  • Mary will introduce a Trail Run Series for 2008
  • Up to $500.00 Max for RD reception. Motioned by Mary Zemansky and 2nd by Cecilia Bernal

Social & Sponsorship:

  • Holiday Party December 7th everything confirmed
  • Invitations were mailed out with instep

Runner Programs & Scholarships:

  • 23 Jr Striders are going to Nationals
  • Coaches received long sleeve shirts
  • Sue Brown asked for help with expenses for Nationals, motion to allocate $225.00 for Nationals expenses by Ruth Bonacci and 2nd by Mary Zemansky
  • RRCA volunteer awards are now being submitted on behalf of running clubs. CRS will honor Mike Wilson and Cecilia Bernal for their more that 2000 hours of volunteer service.

Membership & Volunteers:

  • Ruth wants our membership application to better represent the need of all CRS members to volunteer at our events
  • Ruth will work with Mike to update 2008 CRS membership application

Next meeting: Thursday December 13th 6:30PM @ Linda Kovacs' house. Linda will be ready at 6:00 for holiday get-together. Mary Zemansky will not be present at the next meeting as she will be out of town.

Meeting adjourned at 8:40 PM by Robin Benson-Harvey

Minutes submitted by: Robin Benson-Harvey

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